ࡱ> JLI7 +bjbjUU k7|7|$ l22224HHHH T~||||| "  $X xn#' ^ ' ' #= 22||8= = = ' 2R||= ' = = I|"|p ; d`nH= N0~= = 2222 Do you know how much each Customer owes you?  Your Accounts Receivable  Dear Customer, A disaster stuck our office last night, destroyed our building and all of our records of how much you owe. Since we dont know what you owe us, please look it up in your records and send us a check. We sure would appreciate it. Suppose you had to write a letter like that to all of your customers? Would you even remember all of them? If accounts receivable are among your principal assets are you taking the necessary precautions to prevent a calamity to those assets? Keep duplicate backup records in a fireproof safe or away from your premises. Being automated should make that easy. Attempting to reconstruct your records after a fire would be extremely difficult or could result in a serious loss or even bankruptcy. Knowing that your receivables may be the lifeblood of your business, use every strategy to protect them. Electronic billing and electronic payments are one way. Using a lock-box at your bank is another. (Your customers send their payments directly to your bank.) Another way to protect your receivables and income is through Accounts Receivable insurance that pays you: The amount of the funds you are not able to collect because of the insured loss. Your expenses, such as writing letters and making phone calls, in trying to collect whatever you can. The interest on a loan to hold you over until the loss is paid. The amount of reimbursement is based on reconstructing your records using all the available information, factoring in your normal bad debt ratio and deducting the amounts you actually receive. Your receivables are insured for almost anything that can happen to them except: Inventory shortages, Accounting errors, Dishonesty, Falsified records Scrambled electronic records. You even have coverage if a disgruntled employee wipes out your system. If you have any one customer whose account amounts to at least 20% of your total receivables, you may exclude that account from coverage. As you might expect, the cost to insure your accounts receivable is quite low. You receive credits for fireproof receptacles and duplicate records kept off-premises. Whatever way you choose to protect your accounts receivable records, put it into action today and make protecting that valuable asset a habit.  Geared for Success 3 minutes to insurance understanding Save money and cover your fatal gaps. 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